APOLOGIES FOR ABSENCE

Apologies were received from Cllrs Barltrop, Prosser, Dunster

DECLARATION OF INTERESTS

Cllrs Butland & Sandbrook – District Council issues

Cllr Walters – District & County Council issues

PUBLIC FORUM

·            Paul Fisher - Goal Unit at Panners – Request for a list of the public who are for the current goal unit.

·            Paul Richards – Community Warden reported  Litter, vandalism & graffiti.

MINUTES OF THE LAST MEETING

The minutes of 10^th June 2008 were approved and signed off as correct

Proposed: Cllr Mansfield     Seconded: Cllr Butland

MATTERS ARISING FROM THOSE MINUTES

·            Allotments – areas highlighted in other areas of the district – Cllr Walters

·            Youth Questionnaire – Information evening on 19^th August at Feering – next agenda

EX-AGENDA

District / County Councillors Report.

·            Cllr Sandbrook – Fees & charges task-group.  Clerk to receive correspondence shortly. Cllr Sandbrook requesting feedback once information received.

·            Cllr Walters – Positive feedback on Discovery Centre.  Issues highlighted with road crossing at subway.

FINANCE

·            The following cheques to be approved for payment and signed:

100967     £19.55   Adept Telecom (Clerks telephone bill)

100968     £47.59   Konica Photocopier

100969     £61.41   BT (A Balcombe final phone bill)

100970     £32.00   EALC Training Course (Clerk)

100971     £1371.15   The Printing Place (Notley Times)

100972     £24.00   BALC (Annual Subscription)

100973     £677.58   Clerks Salary

100974     £398.00  F Illman Salary

100975     £83.90   Tiger Supplies (High-Vis waistcoats)

100976     £12.00   Drakes Bistro (Council Meeting Refreshments)

100977     £64.33   Konica Photocopier

100978     £96.90   ECC (Hire of Room)

100979     £19.39    Acumen Wages

100980     £74.00   T Perkins (Wages)

100981     £28.45   Cllr Barltrop (expenses)

EALC TRAINING COURSES

9^th July – Budget & Precept, £32.  Clerk attending

15^th July – Advanced Councillor Training Day 1, £52

10^th September – Risk Management, £52.  Cllr Sandbrook – TBC

16^th September – Freedom of Information Act & Data Protection, £32

PLANNING APPLICATIONS & RESULTS

None

GOAL UNIT AT PANNERS

Cllr Butland requested that the following motion be included in the agenda.

This Council agrees that the play equipment at Panners is inappropriately sited.

It therefore determines that the equipment should be re-sited subject to the permission of the landowner and after consultation with local residents.

If it proves impossible to re-site the equipment, an approach should be made the Braintree District Council to establish whether it would be willing to purchase the equipment for installation elsewhere in the district.

Proposed: Cllr Butland   Seconded: Cllr Walters

A discussion of the Standing Orders took place.  It was noted that as per Standing order item 36:

a) A decision (whether affirmative or negative) of the Council shall not be reversed within six months except either by a special resolution, the written notice whereof bears the names of at least 3 members of the Council, or by a resolution moved in pursuance of the report or recommendation of a committee.

b) When a special resolution or any other resolution moved under the provisions of paragraph (a) of this Order has been disposed of, no similar resolution may be moved within a further six months.

It was proposed that Standing Order 23 (q) was suspended in accordance with paragraph 79. 

Proposed: Cllr Butland     Seconded: Cllr Walters

Cllr Mansfield made two comments:

1)      Asked if the other Councillors had spoken with the users of the equipment.  Cllr Stirland confirmed that he had but no other Councillors had done so

2)      Cllr Mansfield on two occasions had asked the members of the public representing the nearest residents for positive alternative suggestions, without response.

The Chairman expressed his disappointment at the lack of attendance at this and previous meetings relating to this subject.

Adoption of resolution  3/5: Cllr Butland, Sandbrook, Walters

Against 1/5:  Cllr Stirland 

PARISH PLAN

Cllr Sandbrook requested that we have a Parish Plan Steering Committee.  Asking for Parish support.  Jan Cole to come and discuss

Proposed: Cllr Sandbrook   Seconded: Cllr Stirland

SUB-GROUP & REPRESENTATIVES

Amendments made.  Full updated copy to follow.

2008/09 PLAN OF ACTION

Clerk to circulate and feedback for next meeting

QUIZ NIGHT

20^th September

Cllr Sandbrook, Cllr Butland & Cllr Mansfield

GENERAL CORRESPONDENCE TO NOTE

·             Crummock Close Kerb Stones.  Cllr Walters to investigate

·             Road Sweeping/ Grass Cutting – Grantham Ave/ Felbrigg Close.  Up-to-date map of adopted areas.  Peter Crofts – clerk to write to.  Cllr Walters to take up with P Partridge regarding road sweeping.

·             Community Achievement Awards – Trish Painter. Proposed:  Cllr Stirland    Seconded: R Walters

·             Renewal of EPFA 08/09.  £25

·             Reversing in Timbers Close – Cllr Mansfield & Walters to investigate

ANY OTHER BUSINESS

Information exchange / next agenda items only

·            Community Bus Project – suggested as a focal point for the Youth Questionnaire.  Enquiries to be made.

·            Emergency Plan Pack distributed.

·            Panners Pond – netting/ wire and planting behind/ in front of fence.  Cllr Walters to raise with BDC.

REPORTS: Cllr Mansfield BALC – Precept will not be capped

                                            NALC – Chairmans report

                  Cllr Stirland – Rayne Cluster Mtg - feedback

DATE OF THE NEXT MEETING

The next Council Meeting is on the 12^th August 2008 at 7.30 pm at the Discovery Centre, Great Notley.