APOLOGIES FOR ABSENCE

Apologies were received from Cllrs Prosser & Walters

MINUTES OF THE LAST MEETING

The minutes of 13^th May 2008 were approved and signed off as correct

Proposed: Cllr Mansfield    Seconded: Cllr Dunster

MATTERS ARISING FROM THOSE MINUTES

No matters arising

DECLARATION OF INTERESTS

No interests declared

PUBLIC FORUM

·         Goal unit at Panners – awaiting inspection date from Zurich.  Considerations will be made once safety inspection has been carried out.  To be discussed as an agenda item at next meeting.  Cllr Butland gave his notice of motion for the relocation of the unit.

·         Life Buoy missing again at pond.  Cllr Sandbrook to investigate.  Awaiting confirmation as to who owns the land.  Safety issues highlighted. 

EX-AGENDA

District / County Councillors Report.

·         Three Towns, One Vision Information distributed from Cllr Butland for information

·         Fees and concessions – Cllr Sandbrook requesting views and comments via e-mail

FINANCE

·            The following cheques were approved for payment and signed:

100884   £42.89  Acumen Wages Service

100885   £752.00 BDC Refuse Vehicle Hire

100896   £7.06 B Barltrop expenses

100897   £584.32 A Balcombe Wages

100898   £398.00 F Illman Wages (Litter Warden)

100899   £677.58 A Conway Wages

100900   £146.30 Adept Telecom (Clerks telephone installation & bill)

100961   £32.00 EALC Course - Cllr Sandbrook

100962   £19.39 Acumen Wages Service

100963   £96.90 ECC – Hire of Discovery Centre

100964   £60.00 Cllr Stirland (Notley Times)

100965   £104.00  T.Perkins (Handyman)

100966   £1816.43  Allianz Insurance (Play Equipment)

·            Approval given for the purchase of  12 High-Vis vests with GNPC logo on back.

Proposed: Cllr Butland         Seconded: Cllr Mansfield

·            Approval given for the restoration & maintenance of Notice & Map Boards. (Rick Boram to give an estimate of how long this will take)

Proposed: Cllr Butland         Seconded: Cllr Barltrop

·            Approval given for the regular use of a handyman on an ad-hoc basis. (Rick Boram at £10 per hour)

Proposed: Cllr Butland         Seconded: Cllr Mansfield

·            Approval given for the purchase of 6 Dog & 6 Litter bins from Glasdon UK.  Cllr Stirland to confirm locations.

Proposed: Cllr Butland         Seconded: Cllr Stirland

EALC TRAINING COURSES

24^th June – Advanced Councillor Training Day 2, £52

9^th July – Budget & Precept, £32.  Clerk to attend

15^th July – Advanced Councillor Training Day 1, £52  Cllr Mansfield Interested

PLANNING APPLICATIONS & RESULTS

Application No: 08/00523/FUL.  Erection of single storey rear extension

Location:  37 Notley Green, CM77 7US  GRANTED

Application No: 08/00579/FUL.  Erection of conservatory

Location:  21 Windermere Drive, CM77 7UB  GRANTED

Application No: 08/00721/TPO.  Crown reduction & rebalance to an Oak

Location:  5 Rydal Way, CM77 7UG  GRANTED

Application No: 08/00869/FUL.  Erection of single storey extension

Location:  15 Great Notley Ave, CM77 7UW     No Objections

It was agreed that from now on the Clerk will e-mail Councillors details from the BDC Planning Applications website on a weekly basis, saving on paper.

DRINKING PLACES ORDER

Cllrs Butland and Sandbrook declared an interest.

Unanimously agreed to support the implementation of the DPO’s.

Proposed: Cllr Butland         Seconded: Cllr Stirland

YOUTH QUESTIONNAIRE

It was agreed that a Sub-group is to be formed consisting of Cllrs Dunster, Sandbrook and Prosser (TBC).  Group to produce a list of objectives, decide how these are to be achieved, identify who can move this forward and also obtain quotes from professional surveying  companies.

ALLOTMENTS

GNPC continuing to look into options.  Cllr Butland to investigate.

PUBLIC FORUM PROCEDURE

Issues were raised with regards to the conduct of the Public Forum.  It was unanimously agreed that members of the public will be given three minutes to put forward their question(s) or statement and it will be the Chairman’s decision as to whether he answers or proposes to put the items onto the next agenda for discussion.  This will be trailed for the next 4 meetings commencing 8^th July 2008. 

It was also agreed that the order of the agenda will be amended slightly to implement this change.

STREET LIGHTS

A notice was put in the latest edition of the Notley times asking residents to inform the Clerk of any streetlights that are not working so a list can be compiled and repairs carried out by the owners of the lights.

GENERAL CORRESPONDENCE TO NOTE

·         White Courts Skate Park

Cllr Stirland declared an interest.

GNPC is to put forward a proposal to the Headmistress of White Courts School offering to:

1.        Repair the fence

2.        Seek help from BDC with extraction of the undergrowth from the fence boundary

3.        Plant obstructive plants along the fence boundary

4.        Request that the school grass cutter trims the tufts of grass along the boundary

It has been requested that Sue Spittlehouse keep us informed of developments

Proposed: Cllr Stirland         Seconded: Cllr Barltrop

·         Braintree Green Spaces Strategy

Handed out for information

ANY OTHER BUSINESS

·         Clerk to confirm that councillors are insured against liability

·         Cllr Stirland to arrange a ‘walkabout’

DATE OF THE NEXT MEETING

The next Council Meeting is on the 8^th July 2008 at 7.30 pm at the Discovery Centre, Great Notley.